Structured documents are an easy-to-use and flexible way for workspace members to read, comment on and collaboratively edit large documents - all from within your web browser.
The easiest way to describe their benefits is to compare them to uploading a simple Microsoft Word document to your Kahootz workspace:
- With a Word file, people have to download the document to read it, relying on Word compatible software on their device (think of mobile users).
- As it's a single file, only one person can edit it at a time, and they have to have suitable software installed (think mobile again).
- Any actions you take on the document, or feedback you capture, can only be linked to the document as a whole, not individual parts.
With a structured document, however:
- The content is presented as a sequence of web pages within your Kahootz workspace - meaning it can be viewed in any web browser, on any platform.
- All editing is online, meaning it can be done from any place.
- Kahootz can also track which part of the document you are changing, meaning we can allow different people to change different parts of the document simultaneously...
- ... and also automatically use locks to stop people trying to change the same part.
- Structured documents also support feedback by optionally capturing comments within the text of the document, giving comments their full context, or by integrating Kahootz surveys within the document too.
- As changes are made to each part of the document, Kahootz keeps track of them. You can see the changes made, with automatic highlighting and explanations, on either a whole document or part-by-part basis.
Structured documents are a great way of working on a document together with your team, presenting and managing large documentation projects, or managing detailed feedback on plans or proposals.